Intuit tech support probably won’t tell you that you can just start a new Company File with only the list elements you need (only the most current ones). Is there anything else you can do to circumvent these usage limits (besides upgrading your plan) once QuickBooks Online tells you that you need to upgrade because you have outgrown your product? With the exception of Billable User limits (regarding the number of people moving from Simple Start to Essentials or Essentials to Plus), the only option regarding other lists is to convert to QuickBooks Online Advance because the ability to reduce list size may not be possible in many instances. Your QuickBooks ProAdvisor may tell you that you need to go to QBO Advance if you want to add more than 4-5 users.

Other Options for Circumventing QBO Usage Limits When you take a look at the Usage Limits Dashboard, you will notice that they’ve been combined to reflect your existing number of items in relation to the overall usage limitation. When it comes to the Class and Locations list limit, you should be aware that the list limit is the combined size of these lists (not each list individually). There is no clear instruction that says whether making an item inactive is a sufficient reduction, or if you must delete an item to reduce a list size for purposes of usage limits. If you want to add more items or avoid list reduction, you can simply upgrade your plan. The software doesn’t say what specific method of list reduction is required for each list type. These usage limits affect only active items, so you would have to mark the unwanted classes and locations as inactive to be able to add new items up to the limit. For example, if you are on the QuickBooks Online Plus plan and have 50 classes and locations, you will not be able to add any new classes and locations until you are back down to 39. If you’ve already gone over a limit before the implementation of these usage limitations, you will not be able to add new list elements to the list until you reduce it. What Happens If You Exceed a Usage Limit? Click on the Usage tab from the left-hand options.Click on Account and Settings in the left-hand column.Sign into your QuickBooks Online account.QuickBooks Online users can find what their usage limits are from the Usage Limits Dashboard under the Usage tab in the Account and Settings section:

Reports-only: Simple Start and Essentials (0), Plus and Advanced (no limit).

Time tracking-only: Simple Start (0), Plus and Advanced (unlimited time tracking).

Chart of accounts: All plans (250) and Advanced (no limit).

Classes and locations: All plans (40) and Advanced (no limits).

Billable users: Simple Start (1), Essentials (3), Plus (5), Advanced (25).

The updated usage limit in QuickBooks Online includes: If you are one of the users who used the online version of QuickBooks to manage your accounting, you have been affected by this change. As a result, QuickBooks Online users expressed their frustrations on the QuickBooks’ community forum and social media. Since last October, the software no longer supports plans that exceed the revised limits. Users were able to maintain their entries above the limits for the first six months. (the creator of the QuickBooks accounting software) introduced new usage limits in QuickBooks Online (QBO) software, which affected the number of users, chart of accounts, and class or location items that platform users can add.

Money by quickbooks limit